CMMS Preventive Maintenance Software

Preventive maintenance software automatically scheduled and issued. Built on reliability analysis data.

Good preventive maintenance software solutions are the difference between reactive maintenance and preventive maintenance. Reactive (corrective) maintenance leads to time losses, product losses and a disruption to normal product flow or activity. There two different ways to manage preventive maintenance in MaintSmart.

  1. Work order templates triggered by meters or schedules.
  2. Calendar-based preventive maintenance module.

Many organizations use both methods to manage preventive maintenance. Although the simple calendar-based PMs are fast and simple to manage and close they still may  contain extensive parts lists and detailed instructions. The PM intervals are imported into the reliability analysis screen and reliability MTBF is used to suggest the optimized interval for preventive maintenance tasks based upon the failure cause(s) for this equipment. No other CMMS preventive maintenance software has this powerful tool - at any price!

Preventive Maintenance Software Reliability Analysis

The preventive maintenance software has several formats for the PM lists ranging from a simple list format to a comprehensive format with many pages of details and parts lists if needed.


Preventive Maintenance Checklist Format
Preventive Maintenance Software Detailed Format
Preventive Maintenance Software Task List
Preventive Maintenance Work Order

Preventive Maintenance Software Solutions

A CMMS preventive maintenance software program (PM software) is essential for a well-run maintenance operation of any size. This CMMS offers two ways to manage preventive maintenance and multiple task list formats. From simple checklist format to a comprehensive document with unlimited text details and file attachments of any type. Some CMMS preventive maintenance software programs offer a simple picture file as a way to further describe the PM task. Our CMMS links any file type to the preventive maintenance task offering good flexibility in describing the work at hand.

Automatic Scheduled Preventive Maintenance

Preventive maintenance is issued automatically based upon a scheduler.The scheduler uses a floating date range so that any possible scenario may be easily configured. Here are some examples:

  • Every Monday at 8:00 AM email all PMs coming due this week to each of the technicians responsible for the assigned work.
  • Print out the daily walk-around checklist for each of the three shifts at the start of their shift period every day.
  • Every 90 days at 7:00 AM issue the preventive maintenance task list for the catalytic oxidizer needed for code compliance.

Automatic Metered PMs

Preventive maintenance may be created automatically by equipment demand. Manually entered meter values (example: 1000 hours) trigger PMs when a user-defined threshold is reached. If you have an OPC compliant data network such as Wonderware, RsLinx or many others, meters may be updated directly into the software from the equipment with no user interaction. This is accomplished by linking to a memory address (tag) in the OPC data server or PLC. Once this has been configured the preventive maintenance software will automatically issue the work based upon actual equipment requirements rather than a date range or interval.

Linking Parts to Preventive Maintenance

Parts may be linked to preventive maintenance tasks for automatic usage of the part(s). As preventive maintenance tasks are completed the parts are reduced from inventory.

Of course parts may be freely used without this automatic linking function. The parts usage screen is directly available from the work order, down time and preventive maintenance screen. When a part is used the preventive maintenance software system logs who used it, why it was used when it was used, the account, cost center, equipment item and more. All of this data is available for analysis and reporting later too.

Any part used (either manually or automatically) may be returned to stock with almost no effort. Parts usage is a permission given to user groups this gives the maintenance personnel full control over who can use parts.