CMMS Preventive Maintenance Software

Maintenance software automatically schedules and issues preventive maintenance work orders. Built on reliability analysis data.

Good maintenance software solutions highlight the difference between reactive maintenance and preventive maintenance. Most importantly, reactive (corrective) maintenance often leads to time losses, product losses and a disruption to normal product flow or activity. There two different ways to manage preventive maintenance in MaintSmart.

  1. Work order templates triggered by meters or schedules.
  2. Calendar-based preventive maintenance module.

Many organizations use both methods to manage preventive maintenance. First of all, use the work order template PM method for comprehensive and detailed job assignments. Alternatively, the calendar-based PM system is fast but not as detailed. Although the calendar-based PMs are not as detailed they are capable of extensive parts lists and detailed instructions. Moreover, close completed tasks listed on the calendar-based preventive maintenance task list in seconds. Best of all, as these PMs are closed new PMs generate automatically.

For preventive maintenance optimization import PM intervals into the reliability analysis module. Consequently, the reliability analysis module uses mean time between failures (MTBF) to suggest optimized intervals for preventive maintenance tasks based upon the failure cause(s) for this equipment. Our maintenance software is the only CMMS offering this powerful optimization tool!

maintenance software solutions

Maintenance Software with Reliability Analysis

The maintenance software has several formats for the PM lists ranging from a simple list format to a comprehensive format with many pages of details and parts lists if needed.


Preventative Maintenance Checklist Format
Preventive Maintenance Software Detailed Format
Maintenance Software Task List
Maintenance Work Order

Maintenance Software Solutions

A maintenance software program (PM software) is essential for a well-run maintenance operation of any size. Our solution offers two ways to manage preventive maintenance and multiple task list formats. From simple checklist format to a comprehensive document with unlimited text details and file attachments of any type. Some CMMS preventive maintenance software programs offer a simple picture file as a way to further describe the PM task. Our CMMS links any file type to the preventive maintenance task offering good flexibility in describing the work at hand.

Automatic Scheduled Preventive Maintenance

The print/email scheduler issues preventive maintenance assignments automatically. The maintenance planner easily configures the flexible scheduler using a floating date range. Here are some examples:

  • Every Monday at 8:00 AM email all PMs coming due this week to each of the technicians responsible for the assigned work.
  • Print out the daily walk-around checklist for each of the three shifts at the start of their shift period every day.
  • To meet a code compliance directive issue the preventive maintenance task list for the catalytic oxidizer every 90 days at 7:00 AM .

Automatic Metered PMs

Our preventive maintenance solution automatically creates preventive maintenance based upon equipment demand. To begin with, manually enter meter threshold values (example: 1000 hours). This threshold value triggers PMs when the threshold is reached. Additionally, there is a way to update meter values directly into the software from the equipment. To clarify, the software reads an OPC compliant data network such as Wonderware, RsLinx (or many others). The system accomplishes this by linking to a memory address (tag) in the OPC data server or PLC. Subsequently, the preventive maintenance software automatically issues the work based upon actual equipment requirements rather than a date range or interval.

Using Maintenance Software to Manage Spares Usage

Link spare parts to preventive maintenance tasks for automatic usage of the part. Spare parts are reduced from inventory as preventive maintenance tasks are completed. Conversely, use parts manually where spares lists have not yet been linked to PMs. To clarify, the parts usage screen is directly available from the work order, down time and preventive maintenance screen. As spares are used the maintenance software system logs who used, why used when used, the account, cost center, equipment item and more. All of this data is available for analysis and reporting later too.

Return unused spares (either manually or automatically) to stock with virtually no effort. The maintenance planner has full control over who can use spares through the permissions module. Lastly, all inventory data table transactions are logged by the software regardless of the origin of the transaction.

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